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A student should not be in the clinical environment if he/she is ill. A student may request early dismissal for impaired health by verbal request of the program director, clinical coordinator, clinical instructor, or radiology management. Likewise, a student may be dismissed by the aforementioned people for ill health. This arrangement is deemed necessary in order to provide protection for patients who are already in a state of debilitated health. Annual days are designed primarily for sick time; however, students may use annual days for personal reasons. Students will "call in" to the clinical coordinator's office and the clinical site. Tardiness is not applicable for annual days and time must be made up that same day.  The annual days form and the program attendance form are maintained by the RADSC program staff and will be official documents determining number of days used. A total of ten (10) annual days are allowed as follows: RADSC 295 (01-03) four days, RADSC 295 (04-06) four days, RADSC 295-07 two days, for a total of ten days in 28 months.

A need for increased use of annual days due to extenuating circumstances will be examined on an individual basis by the program director. Any excess of 10 days will be made up before the end of the program in RADSC 295-07. If clinical objectives and competencies are not completed, make up time will be scheduled earlier in the program as deemed appropriate by the Program Director.

Use of annual days is not permitted during evening and midnight assignments. Absences during these assignments will be rescheduled during the time frame missed and before the end of the semester in which they occur.

When time is used other than as sick days, prior notification by the student is necessary. Each time a student uses an annual day, it is documented on the annual day form and attendance form. Both these forms are reviewed with the student during the end of semester conference. Naturally, students have access to their file at any time upon request to review attendance status.

Annual days are based on a total of clinical time reflecting (8) hours or one clinical day. Students may use annual days as whole days or .5 days. No other arrangement of hours is permitted. No make up time is arranged until after the number of annual days has been exceeded except in extenuating circumstances. Scheduled make up time will be completed by the end of classes in RADSC 295-07. Lunch periods are not taken into consideration where 0.5 days are used.

Students should be aware that the use of sick time and attendance are the items most frequently asked about during personal reference interviews. Students should use annual days with prudence and good judgment. It is the student's responsibility to complete didactic and clinical activities missed before the end of each semester.

*It is the student's responsibility to complete the proper form “Clinical Education Change Request” prior to or following any annual time use and submit it to clinical instructor within 24-48 hours of time taken.

Revised 1/26/2009 

Tardy policy

A radiographer should be ready to perform duties at the scheduled start time.  This tardy policy will aid the student radiographer in the development of good attendance habits, reliability, and team work.  With this system, the student will acquire demerits and tardy points for each episode of tardiness according to the schedule below.  Once 4 tardy points are documented, an automatic deduction of ½ annual day will occur.  Tardy point collection will be ongoing for the entire 28 months meaning the count does not reset at the start of each semester.   A tardy tracking sheet will be utilized and will be maintained in the student’s clinical file.  After the accumulation of 4 tardy points, a conference form will be completed to document the ½ day of annual time deduction.  If no annual time is available from which to deduct the ½ annual day, the time will be made up straight time prior to the start of the next semester with no more deductions for unexcused absence or no annual time. As always, make up time is at the discretion of the clinical instructor.  Demerits will be applied to the semester in which the tardy occurred.


Amount of time tardy

 Demerits earned

 Tardy points earned

 Up to 15 minutes late



 5-30 minutes late



 30-60 minutes late



 >60 miutes late



  • Numbers apply for each occurence so there is not an increase for each subsequent event.
  • The amount of time the student is tardy would not have to be made up because eventually a 1/2 annual day will be deducted.
  • At four points, the 1/2 day deduction is made and the count returns to zero.  If accumulated points are greater than 4, the 1/2 day annual time deduction is applied  and 4 points is subtracted from the tardy


  1. Student has 2 tardy points and is 25 minutes late, resulting in 2 demerits earned and 2 tardy points added to the current 2 for a total of 4 which triggers a conference form and the ½ day annual time deduction.  Counter resets to zero points.
  2. Student has 2 tardy points and is 45 minutes late, resulting in 3 demerits earned and 3 tardy points added to the current 2 for a total of 5 which triggers a conference form and the ½ day annual time deduction.  In this example, the 4 points representing the ½ day annual time deduction are subtracted from the total of 5 which resets the counter to 1.

  Revised 5/28/2008